Port of Plymouth Sailing Association (PPSA)
Terms and Conditions and Policies.
We urge you to read these terms and conditions and policies carefully.
These terms and conditions below are applicable to the website, committee meetings, and any events you may enter, operated by the Port of Plymouth Sailing Association (PPSA).
Effective from April 2025
By using our PPSA website, you are implicitly consenting and agreeing to and being bound by the terms and conditions below. If you do not agree to the terms and conditions and policies, please do not use the website.
We reserve the right at our discretion to change, modify, add or remove portions of these terms and conditions and policies that any time.
Please check this page periodically for any changes.
Content and intellectual property
All content that forms part of the PPSA website is subject to intellectual property rights, including copyright and trademarks held by the PPSA.
All rights reserved.
Person(s) using www.ppsa.org.uk may view and share content from the website for their personal use. That person may also share content from the website via any social media channel.
Cookies
The website www.ppsa.org.uk utilises cookie technology.
Cookies are bits of data stored on your local hard drive that help enhance your web browsing experience.
Not all web browsers accept cookies; those that do should provide a setting that allows you to refuse cookies.
If your browser does not accept cookies, you may not be able to fully participate in all of our website features.
Privacy Policy
About this policy
The PPSA is committed to protecting the privacy of the users' products and services on our website.
It is important that you understand when, how, and why we collect personal information about our members, race officers, race entrants, guest speakers, and volunteers, how we keep your data secure, and your rights in relation to it.
GDPR
We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data.
The PPSA website is hosted on wix.com, which provides us with an online platform that allows us to deliver content and sailing-related links and events that you can enter. Data will be stored through Wix.com data storage databases and general applications. They store the data on secure servers behind a firewall.
Payments gateways
All payment gateways offered by wix.com and used by the PPSA adhere to the standards set by PCI-DSS. Payment Card Industry Data Security Standards. Managed by the PCI Security Standards Council, which offers you the opportunity to pay by for example, with a Visa or MasterCard, etc.
Refunds for events
● PPSA does not offer a refund for racing events, either in person or online.
Your annual membership
● Your membership will commence from the day you pay.
● Unless terminated earlier in accordance with the terms of the agreement, it will remain in force for a period of 12 calendar months
● Membership fee is paid in full on the last day of April.
Further details on the GDPR can be found on the Information Commissioner website (www.ico.gov.uk). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.
Who are we?
We are the Port of Plymouth Sailing Association.
We can be contacted at the Port of Plymouth Sailing Association by email Team@ppsa.org.uk (Our Website is in working progress)
What data and information do we collect, and why.
How We Safeguard Your Personal Information
We will not share your personal information outside the UK without your permission. We have adopted industry-standard technology and operational security measures to protect your personal data from loss, misuse, unauthorised alteration, or destruction.
Please be aware that while we strive for maximum security, information transmitted over the internet cannot be guaranteed to be 100% secure. For any online payments, we utilise a recognised secure payment system as outlined in our terms and conditions. In the event of a breach that may pose a serious risk to your personal data, we will notify you promptly.
Who else has access to the information you provide us?
Your personal data will never be sold. will not share your personal information with any third parties without your prior consent, which you are free to deny, except when legally required or as outlined in the table above.
We may share your personal data with third-party service providers, agents, and subcontractors to assist in tasks and services (like news items and sending mailings). This is done to support our legitimate interests and fulfil our contract with you, sharing only necessary data. We ensure these parties keep your information secure and do not use it for their own purposes, and if they engage sub-processors, similar contractual safeguards apply.
We may share your data with the Royal Yacht Association for legitimate survey purposes. They may use third parties but will only disclose necessary data, ensuring security and proper use.
How long do we keep your information?
We will keep your personal data while you are a member and as long as necessary for our legal obligations. We will review it annually to confirm our processing rights. We securely destroy all financial information once we have used it and no longer need it.
Your rights:
You have rights under the GDPR:
● to access your personal data
● to be provided with information about how your personal data is processed
● to have your personal data corrected
● to have your personal data erased in certain circumstances
● to object to or restrict how your personal data is processed
● to have your personal data transferred to yourself or to another business in certain circumstances.
You have the right to take any complaints about how we process your personal data to the Information Commissioner: https://ico.org.uk/concerns 0303 123 1113
Information Commissioner's Office: Wycliffe House Water Lane Wilmslow Cheshire SK9 5A
For further information, please direct any questions, comments, or requests about our data processing practices to us at Team@ppsa.org.uk (this may change as we are developing the website)
Type of Info | Purpose | legal basis of processing |
|---|---|---|
Flag, race officer’s name, address, telephone number, and email address.
Photos and videos of club members, volunteers, visitors, members' families, and their boats.
The club's representative's email address and telephone numbers.
Bank account details of the members or associations/businesses that we serve and buy services from.
The individual club's name and email address, whilst a current member, and for up to a year after ceasing to be a member of the club
Name, email address, and telephone number of each club officer/committee member
Member's name of boat and sales number
Emergency contact details on event entries
Guest speakers and visitors' names, telephone number email
The club's representative's email address and telephone numbers.
To operate, manage inform the members involved in races and regattas.
Putting on the PPSA website, noticeboard, and social media pages, and using them in press releases
Creating and managing the club's membership directory
To receive money from members and to pay for services safely.
To enable timely communications to our members, and pass to the RYA to conduct surveys of members and ex members.
Information is published on the associations' website, in clubs' publications, and through marketing as a communication link.
Managing race entries, complying with race rules providing race results with other clubs and associations.
To contact their next of kin in the event of an emergency, and to support those involved.
Managing social events at clubs.
Creating and managing the club's membership directory
A legitimate interest in ensuring we contract and provide information to members and our organisers.
Consent and compliance with GDPR. We will seek the members' consent on entry forms
A nominated club representative will sign on behalf to say they are happy with us storing their email address and contact numbers.
To complete the association's contract with the member/other associations/businesses.
For the purposes of legitimate interests in operating the association and the interests of the RYA for all forms of boating.
For the purposes of our legitimate interests in operating and promoting the club.
For the purpose of legitimate interest in holding races for the benefit of entrants and Race compliance.
Following incident reporting protocols in regards to health and safety.
For the purpose of legitimate interest in fulfilling event services in the operating club
A nominated club representative will sign on behalf to say they are happy with us storing their email address and contact numbers.